If you are organising your own event, or any other fundraising activity, we highly recommend that you draw up a plan in advance, taking into consideration the following guidelines:
Plan and Prepare Consider if you need any special training or equipment for your event or activity. Conduct a risk assessment We recommend that you conduct a risk assessment to ensure that you have proper plans for the safety of all participants at your event or fundraising activity. The Health and Safety Executive has further information at
Medical assistance Consider what medical facilities are needed at your event (from a first aid box to a qualified first aider). For large events you might consider your local St John’s Ambulance. Insurance You will need to find out if you require insurance cover for your event or activity. Please note that The Invicta Foundation cannot provide insurance for your activity. Check your route and location It is important that you have all the permissions and licenses you need, you may need to contact your local council.
Supervision Make sure you provide suitable supervisors or marshals, and that they stand out, this might involve wearing armbands or high visibility jackets or some way to identify them in case of emergencies.
Children Always supervise your children during any fundraising activity or event.
Participants Please make sure your participants are fully briefed about the event, including possible risks, fitness requirements and any special equipment or clothing that they may need.
Please Keep it Legal

Fundraising Materials You must use the 'In Support of The Invicta Foundation' logo on all your publicity and fundraising materials, which includes the registered charity number (e.g. posters, brochures and marketing material).
You may refer to the connection between your fundraising activity and The Invicta Foundation by using our logo on your fundraising materials. You can download the logo using the media request form here Equal access for all Consider issues of equal access for all, even if an event is being targeted at a specific group of people. Further information is available from the Equality and Human Rights Commission (
The Invicta Foundation Fundraisers The Invicta Foundation does not authorise you to act as an agent for or on behalf of The Invicta Foundation so your fundraising materials must not suggest that you represent The Invicta Foundation.
If you are a business and you are fundraising by selling goods, services, or running a promotion, the law may require you to have a Fundraising Agreement with us. Please contact us by emailing or by writing to us at The Invicta Foundation, Fundraising Team, 1st Floor, Lisle House, 12 Red Lion Yard, Lion Walk Shopping Centre, Colchester, Essex. CO1 1DX
Public Collections We don’t advise you to collect money in public places or door to door. If you do choose to do so, you’ll need to possess a certificate of authority from The Invicta Foundation and a licence from your local authority (you should find details about this on your Local Authority’s website).
Competitions If you are planning a lottery (such as a raffle, tombola or sweepstake), you should be aware that there are strict laws and rules about what you can do. For those of you in England, Wales or Scotland, the Gambling Commission publishes useful guidance about these at The Northern Ireland Council for Voluntary Action publishes guidance for Northern Ireland at
You can find out more about lotteries, raffles and prize draws in our lottery licence document
Children and Fundraising If children (under 16) are involved in fundraising in any way, please make sure they have permission from their parent or guardian, and are supervised by a responsible adult. Children should never approach strangers about fundraising. It is illegal for children under 16 years of age to participate in public collections so please ensure they don't hold or shake collection pots. Never leave your children unsupervised during an event or fundraising activity. Insurance Please make sure you have suitable insurance cover, these are some of the considerations you may need to think about: 

  • Public Liability cover
  • Damage to property owned, hired or borrowed
  • Event Cancellation Insurance
  • Travel Insurance
  • Cover to meet any contractual conditions

If the fundraising is by a group of people attached to a firm the company’s insurers may consider providing some cover for a staff or customer charitable event.
Please be legal! While we really appreciate your support, The Invicta Foundation is not responsible for organising, supervising or hosting your fundraising activity and all activities and participation are at the organisers’ and participants’ own risk. The Invicta Foundation does not accept responsibility or liability for any loss or damage or for any death or personal injury arising out of any fundraising activity, including liability as a result of negligence (except death or personal injury caused by The Invicta Foundation negligence).